A well known company in the international hospitality sector is seeking for Operations Duty Manager based in Cape Town.
Main Purpose of the Job :
The Operations Duty Manager is responsible for the monitoring, management and delivery of the customer experience and product offerings by internal employees, business partners and concessionaires across the operation ensuring that internal (SOP) and external (grading) standards and procedures are continuously achieved, client disputes / queries are resolved and that the customer experience provided within the designated areas / departments are professionally executed in line with Sun standards and legislative requirements.
Duties and responsibilities include :
Operations Management
- Implement the Customer Value Proposition and the customer experience at important touchpoints and facilities in the customers journey from arrival at the front entrance, transport, switchboard, retail interaction; and food and beverage (where relevant) offerings throughout the operation
- Monitor the operation to ensure that it is secure and meets all regulatory requirements
- Conduct shift briefings and handovers and communicate objectives and promotions to the diverse teams and key stakeholders to ensure optimal execution and synergy throughout the experience
- Collaborate with marketing to develop and execute promotions and initiatives to enhance the customer experience
- Compile plans and manage the execution of any new projects and offerings across the operation
- Facilitate and be available to ensure the overall smooth running of events, shows, entertainment, promotions, etc. including traffic control, set-ups, troubleshooting in various areas.
- Be available on the floor and interact with customers to build relationships, understand expectations and provide a hospitable experience for customers
- Oversees staff appearance and front of house appearance / functioning of equipment and systems
- Maintain Operational standards across the property (e.g., housekeeping, maintenance, etc)
- Follows up on any maintenance / technical equipment fault logging with the technical departments until resolution
- Ensure the collateral in public areas is professionally presented
- Act as a Manager on Duty for all guest queries / concerns and resolve these efficiently and professionally
- Complete shift report
Operational Product Offering
Make recommendations of improvements to products and service offerings in line with trends in the industry ensuring that the product offerings are innovative and freshRecognize and provide insights on trends, barriers, risks and opportunities that may impact the business within the retail environment and service level agreements with service providersMonitor products, service offerings and displays across the operation to ensure standards aligned with the "Sun" brandMonitor customer service feedback with regards quality and service across the operationMeasure success and return on investment of products and services and identify issues and challenges when not achievedCompliance Management
Collaborate with tenants and service providers to review standard operating procedures and service level agreements to be achievedImplement sufficient control measures (including systems and processes) & checks within each department to mitigate any risk to the business.Conduct weekly walkabouts of all front of house and back of house areas to monitor SHE and standards complianceMonitor compliance of tenants and outlets with regards to Fire, Health, Safety and Security regulations in line with SHE standardsFacilities are maintained in accordance with group and unit standard operating procedures and reflect the attributes of the brandMaintains records on licencing entitlements and compliance managementMonitor audit results for service providers and retail tenantsMonitor the storage of stock and operating equipment and processesCollaborate with various stakeholders across the operation to address and resolve areas of concern and enhance standards from an overall facilities management and customer experience perspectiveCustomer Experience Management
Ensures that guests are treated with courtesy and respect at all timesInteract with guests and provide professional service standards and solutionsHandle any escalated complaints, disputes and suggestions as requiredEngage with customers and provide a customer experience on the floor that will support brand loyalty ensuring SI as the brand of choiceBe present on the floor during service / promotions or functionsConduct staff training on product knowledge (including promotion information, functions, facilities, etc)Provide post-mortem feedback with regards promotions to ensure these are always relevant and effectiveMonitor customer feedback on various omni-channels to understand and resolve any challenges being experienced; and where necessary manage the resolution of customer queries and complaints from the various channels; ensuring all customers receive a response and feedbackProvide input into present and future products by determining and evaluating current and future consumer retail trends and promotions for the facility.Tenant & Service Provider Management
Provide input to the selection of various suppliers and retail tenants across multiple areas (including F&B, retail shops) including around product, quality and pricingMake recommendations with regards suppliers; vendors; products and or services based on research findings and budget restrictions.Participate in the procurement and tender process in the appointment of new and renewed vendor contracts and lease agreementsMonitor and manage the performance of tenants in line with contractual deliverablesCommunicate on a regular basis and maintain the relationships with tenants and service providersProvide support and advice to tenants and service providers on challenges to assist in building an effective partnership for the benefit of Sun propertiesAssist with resolving obstacles that may need to be addressed to achieve resultsManage the relationships and provide support to tenants throughout the contractual agreement period to ensure that planned benefits are achieved and sustained.Stakeholder Relationship Management
Provides relevant guidance and support to operational teams and stakeholdersMaintain relationships with service providers and retail tenants currently in partnership with SunInforms department / staff of information required to perform the duties and relevant operation effectivelyCommunicates departments objectives, standards and operating procedures to internal and external service providers as per SLACommunicates any special guest requirements or events to other relevant operating departmentsProvides feedback and reports back to Unit management on the performance, progress and challenges within the various business areas including F&B, and the retail and recreational operationEducation, experience and competencies required :
Matric3-Year Hotel School Diploma or equivalentMinimum of 5 years experience with 3 years management experience in the hospitality / retail industryPrevious experience in duty management is an advantageMust be able to work shifts in line with operational requirements (including weekends and public holidays)Core behavioural competencies
Analytical skillsAttention to detailWorking with information (agreements, laws, regulations, statistics)Reviewing / evaluating information and dataDecision-makingPlanningInfluencing & Advising skillsEmotional resilienceCustomer centricNetworking and relationship buildingInnovation & continuous ImprovementTechnical competencies
Corporate & industry knowledgeQuality AssuranceRetail brands and offeringsF&B Product knowledge & standardsLabour & risk legislationEnglish written and verbal communication skillsProficiency in MS Office Suite; Opera; Micros & Revenue Management SystemBusiness AcumenFinancial AcumenReport writingContract managementKnowledge and application of legislation relating to Safety, Health and the environmentPOPI Statement
Please note that when applying for any position, reference checks will be completed and personal information as defined in the Protection of Personal Information Act 4 of 2013 will be processed. In applying for this position, applicants will be deemed to have consented to such processing as defined in the included Privacy Statement.
Please also note that if you have not been contacted within 1 month after the closing date of this advertisement, please accept that your application has been unsuccessful.
To Apply :