Payments Administrator - Private Equity South Africa

Job title : Payments Administrator - Private Equity South Africa

Job Location : Western Cape, Cape Town

Deadline : October 17, 2025

Summary

The successful applicant is responsible for the accurate preparation, processing, and reconciliation of client payment instructions in accordance with established policies, procedures, and service level agreements. This role ensures that all payments are actioned on time, comply with relevant regulatory and anti-money laundering (AML) requirements, and are properly authorised in line with designated signatory lists.

Responsibilities

• Payment preparation & processing

Accurately prepare and capture payment instructions in accordance with internal procedures and client mandates.

Perform required checks in line with AML, KYC, and fraud prevention controls before initiating payments.

Conduct call-backs for payments, where required, to verify authenticity and ensure instructions are from approved signatories.

Investigate and resolve payment-related issues in coordination with banks, clients, or internal departments.

Liaise with internal stakeholders (fund accounting, authorizers, etc.) to ensure smooth payment operations.

Identify opportunities to improve payment efficiency and reduce operational risk.

Any ad-hoc tasks required.

Qualifications & Skills

Strong understanding of payment processing systems and banking platforms. High level of accuracy in data entry, document checking, and payment instruction preparation.

Ability to prioritise tasks and meet deadlines in a high-volume, deadline-driven environment.

Excellent verbal and written communication skills for both client and internal interactions.

Able to spot inconsistencies or potential risks in payment instructions and raise them appropriately.

Maintains strict confidentiality when handling sensitive banking and client information.

High level of integrity and discretion, especially when handling sensitive financial data.

Detail-oriented, highly organised, ethical and trustworthy, accountable, proactive, calm under pressure, collaborative and client-centric, and strong communicator.

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