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Executive Assistant
TAC RecruitmentJohannesburg, South Africa1 day ago
Job descriptionBuilds and maintains effective working relationships with internal departments and acts as liaison to identify and remedy issues Manage calendars, vacation schedules and backfill coverage Provides training and develop capability of admin team members Management of electronic diary which involves external and internal meetings, conference calls, events, etc. Maintain high level of integrity and professionalism in handling confidential material on a daily basis Coordinate guest visits, programme, accommodation, transport and meetings Attend to e-mails Attend to and direct internal and external calls efficiently and professionally Compile documents, reports and presentations for various meetings Plan and manage all international and local travel arrangements and itineraries - visa application, accommodation, flight arrangements, and arranging transportation Manage contacts to ensure up-to-date database entries and track key relations Take minutes at meetings Expense control Engage with suppliers and ensure timeous payment Manage the purchase of office supplies Monitor and manage relevant budgets and project costs Monitor office, travel and meeting expenses on a monthly basis Management of all P2P travel and expense Minimum of 5 years experience as an executive assistant in a corporate environment / CEO / Senior Vice President
Requirements :
- Bachelors degree preferred
- Excellent administration & organizational skills
- Highly proficient in Microsoft Office (Word, Excel, Access, PowerPoint)
- Excellent report writing skills
- Meticulous Document management
- SAP System Knowledge
- Professional Minute taking of Executive Meetings
- Excellent interpersonal & communication skills
- Ability to work in a fast-paced, diverse environment while managing multiple tasks
- Own transport
Responsibilities :
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Executive Assistant • Johannesburg, South Africa
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