Project Management Administrator / Executive Assistant

Job Description

THE OPPORTUNITY THAT AWAITS YOU

Are you a highly organized and dynamic professional who thrives in a fast-paced environment?

We’re looking for a Project Management Administrator / Executive Assistant to provide seamless executive support while coordinating key business and project management activities.

This is a hybrid role suited for someone with exceptional multitasking, communication, and project coordination skills who enjoys being at the heart of strategic delivery.

YOUR KEY RESPONSIBILITIES

• Executive & Administrative Support
• Provide high-level secretarial and executive support to senior leadership.
• Draft correspondence, prepare presentations, and compile monthly and board reports.
• Manage complex diaries, schedule meetings, and coordinate travel arrangements.
• Plan and manage company events, board meetings, and special projects.
• Maintain filing systems (digital and manual), manage stationery and refreshments, and perform general office administration.
• Liaise with internal and external stakeholders with professionalism and discretion.
• Screen calls, handle confidential information, and assist with ad hoc executive requests.
• Project Management Administration
• Support project planning, execution, and tracking to ensure timely delivery.
• Prepare and maintain project timelines, dashboards, and status reports.
• Coordinate project meetings, take minutes, and manage action logs.
• Track deliverables and follow up with stakeholders to meet project milestones.
• Maintain accurate project documentation and compliance with reporting standards.
• Facilitate effective communication across project teams and departments.

OUR REQUIRED EXPERTISE