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Tender Buyer and Administrator (Gauteng)

Tender Buyer and Administrator (Gauteng)

Fraser Alexander Ltd.ZA
11 hours ago
Job description

Job title : Tender Buyer and Administrator (Gauteng)

Job Location : Gauteng,

Deadline : October 03, 2025

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PURPOSE

  • An exciting opportunity exists to manage the entire tendering process, from initiating requests for proposals (RFP) to evaluating responses and recommend for request for quotation (RFQ) and clients’ proposals.
  • Ensuring compliance with company policies while also handling the administrative tasks involved in the process (i.e. document management and data tracking).
  • Handle low value purchasing and provide assistance and support to the Procurement team and senior management of Fraser Alexander.

    • Requirements

    RESPONSIBILITIES

    Tender Planning

  • Identify procurement needs and develop detailed tender specifications.
  • Create and publish detailed RFPs to potential suppliers.
  • Conduct market research to identify suitable vendors and manage supplier list.
  • Negotiate contract terms with selected suppliers, including price, payment terms, delivery.
  • Ensure compliance with the Fraser Alexander B-BBEE platform.
  • Form part of the cross Functional Team and request quotation for the tender proposal.
  • Responsible for the issuing of community expression of interests and update a list of local suppliers per area.
  • Consolidate the demand requirements from the business.

    • Performed Administration

  • Ensure proper document management, filing and workflow (i.e. Quality Champions)
  • Assistance in all other administration duties.
  • Load suppliers on B1LINK and monitor expired documentation.
  • Assist with the master data management.
  • Assist with implementation of efficiency projects.
  • Coordinate meetings and record keeping.
  • Super user for SAGE and any system used in procurement and tender buying.
  • Compile weekly purchase request status reports for senior management meetings.
  • Maintain a comprehensive tender database, including supplier information, RFP documents and pricing.
  • Prepare reports on tender activity and cost analysis for management.

    • Purchasing

  • Scrutinise purchase request for logic descriptions, specifications, lead time prior to approval.
  • Ensure correct information on purchase orders.
  • Liaise with operations on purchase requisition approval.
  • Assist procurement team in placing of low value orders.
  • Obtain quotes as for low value requisitions.
  • Asist in contract release.
  • Issue emergency purchase order as per the policy.
  • Assist in monitoring contract spend and duration.
  • Update pricelist including diesel on SAGE

    • Supplier Management

  • Stay updated on relevant procurement regulations and legal requirements.
  • Monitor supplier performance against contracted terms and address any non-compliance issues.

    • Stakeholder Management

  • Establish a level of credibility with key stakeholders to ensure smooth group procurement services.
  • Comply to SLA terms.
  • Work and collaborate with all other areas of Financial Shared Services.
  • Conduct training to the users on new requirement or changes to the system.

    • Expediting

  • Identify long outstanding orders.
  • Expedite outstanding orders.
  • Facilitate close-out purchase requisitions as and when required.

    • QUALIFICATIONS

  • Bachelor’s degree in Commerce / Engineering / Economics or equivalent with Logistics, Supply Chain Management or Purchasing.
  • An Honours degree will be an advantageous

    • EXPERIENCE

  • 7 – 10 years’ related experience in procurement work environment

    • SKILLS, QUALITIES AND ABILITIES REQUIRED

  • Excellent analytical and negotiation
  • Proficiency in data management
  • Purchasing management with focus on tendering process
  • Commercial management of contracts
  • Procurement trend analysis and interpretation
  • ERP Systems
  • Reporting
  • Detail-oriented with strong organisational
  • Administrative / Management  jobs
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    Tender Administrator • ZA

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