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Payroll and Benefits Officer

Payroll and Benefits Officer

Fairmont Hotels & ResortsCape Town, ZA
16 days ago
Job description

Job title : Payroll and Benefits Officer

Job Location : Western Cape, Cape Town

Deadline : November 02, 2025

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Job Description

Scope of Position :

  • The primary role of the Payroll & Benefits Officer will be to manage all the payroll functions including processing monthly payroll, administers the benefits program, and compensation program.
  • This is a very hands-on position, forming part of the People and Culture team and requires close interaction with the Finance Team on a regular basis.
  • Essential Duties & Responsibilities :

    Receives payroll information and will be responsible for accurate input of data into Company Payroll System.

  • Align and stream the payroll and benefits system.
  • Capture the monthly timesheet hours into the payroll system.
  • Capture Commissions and Gratuities into the payroll system.
  • Capture any adhoc payroll inputs and submissions, including deductions.
  • Capture all leave according to company policies and procedures.
  • Process Maternity leave remuneration in terms of the maternity leave contract.
  • Audit payroll balance sheets, YTD earnings, etc
  • Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
  • Completes appropriate changes to employees direct deposits, Tax changes and benefits
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, leave accrual, tax deductions, benefit deductions, etc )
  • Submit South African Revenue Services returns and relevant documentation to the Department of Labour in connection with payroll and benefits.
  • Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
  • Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and leave time in line with contracts.
  • Balances Monthly Payroll and distributes reports and Employee Payslips.
  • Manages all the Employee Benefits, i.e., Medical Aid, Retirement Fund, Disability, Retirement Plans and Death Claims.
  • Assist with Salary Programs; ensuring equitable and consistent application of compensation policies and guidelines taking into consideration Salary and Remuneration Benchmarks.
  • Assist in the Administration of compensation programs, reviewing changes in salaries for conformance to policy; identify and analyze compensation problems and recommend solutions.
  • Assist with Off-Boarding of employees, including cancellation / transfer of Medical Aid, Provident Fund and ensure that the payroll system is updated accordingly.
  • Documents and maintains administrative procedures for compensation, benefits and payroll process.
  • Assists the other functions in the People and Culture department when required.
  • Competencies (Behavioural and Technical Skill Requirements) :

  • Ability to function effectively in a rapidly changing organization.
  • Must be able to think logically and pay attention to details.
  • Ability to handle multiple competing priorities.
  • Provides outstanding customer service to answer questions / resolve issues related to benefits or payroll – must have an approachable demeanor to all employees.
  • Strong working knowledge of payroll related legislation and tax laws.
  • Qualifications

    Education and Experience :

  • Appropriate Payroll and / or HR Diploma.
  • Proficient in current payroll programmes such as Sage and Pay-Space.
  • 5-7 years of related benefits and payroll management experience, knowledge of employee benefits laws and statutory requirements.
  • Proficient knowledge of PC software including Microsoft office, internet.
  • Ability to work independently and within a team environment
  • Ability to maintain strict adherence to confidentiality requirements.
  • Proficiencies in South African Employee benefits products including Retirement Benefits and Medical Health Benefits.
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    Payroll Officer • Cape Town, ZA

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