Financial & Administrative Coordinator

Job Title : Financial & Administrative Coordinator

Location : Remote (U.S. based hours)

Type : Full-Time

About the Role :

We are seeking a highly organized and detail-oriented Financial & Administrative Coordinator to support day-to-day financial operations and light administrative tasks for a growing construction-focused company. This role is approximately 80% financial and 20% administrative , making it ideal for someone who thrives in numbers and enjoys keeping operations running smoothly behind the scenes.

Perform daily bookkeeping and reconciliations to ensure accurate financial records

Maintain organized records and documentation for audits and internal reporting

Generate and distribute financial reports as needed

Handle 1099 filings and collect W-9s from contractors and vendors

Manage accounts payable including invoice and bill payments

Track insurance compliance for subcontractors and vendors

Administrative (20%)

Assist with filing permits and maintaining project-related documentation

Support organization of construction documents using internal systems or JobTread

Provide ad hoc administrative support as needed

Preferred Experience & Tools :

Experience with the following tools is a plus but not required :

JobTread (Construction project management)

QuickBooks (Accounting software)

Ramp (Corporate spending management)

Microsoft Excel

Qualifications :

3+ years of experience in a finance, accounting, or operations support role

Strong attention to detail and ability to manage multiple tasks independently

Excellent organizational and communication skills

Familiarity with bookkeeping, payroll , and contractor compliance

Experience in or exposure to the construction industry is a plus

Compensation :

Commensurate with experience. Includes flexibility and growth opportunities for the right candidate.

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